Enhanced Admin controls – Flock

Team creators/team admins have access to features exclusively built for team organizing and functioning. Basic features required for successfully managing a team are provided on Flock to all the users irrespective of their plans.

Certain admin features that could enhance the organization's ability, communication among team members, team permissions and many more necessities are provided in the Pro plan of Flock.

These configurations helps the team admins in managing their team better through the enhanced controls as listed below:

Multiple team admins
Multiple approved domains
Control who can add team members
Block domains
Custom Fields & User Groups
Manage file sharing permissions
Manage who can create channels
Active Directory sync with Microsoft Azure

1) Multiple team admins

You can add more team admins to make it easier to manage users and permissions for a large team. You do this by promoting an existing team member to a team admin role. This can be done by following these steps:

Go to the Admin Panel( https://admin.flock.com)
Click on Manage Team in the sidebar
Click on All Members tab

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Move the cursor over a user profile and click on Make admin option
Review the details and click on Confirm

2) Multiple Approved domains

Approved domains is a list of email domains from which users can discover and join a Flock team without admin approval. This option is disabled by default. Once enabled, admin can add multiple approved domains with an exception - public email domains. This prevents accidental additions to the team from accounts made through email addresses of free domains.

When someone tries to join the team from a non-approved email domain, they’re asked to wait for their ‘join team’ request to be approved by a team admin.

You can enable approved domains by following these steps:

Go to the Admin panel( https://admin.flock.com)
Click on Team Permissions in the sidebar
Click on the Team Sign up Permissions section

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You can enable the Approved Domains feature by marking it
Now enter all the domains(separated by commas) you wish to be approved for your team
If you wish to make this a public team, i.e, anyone can sign-up and join this team then select the second option
Click on Save after making the required changes

3) Control who can add team members

Team members have access to all the users in a team and in a team having a large number of users, some users might unintentionally invite malicious users or users who should not have the access to the team’s resources.

Such issues would not be faced at all if the configuration of control who can invite users is set according to the team’s requirements. This can be done following these steps:

Go to the Admin panel( https://admin.flock.com)
Click on Team Permissions in the sidebar

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Click on the Invite members section
Change the default setting of All team members to only Team admins

4) Block domains

This feature allows the admin to make sure that any user not having the domain as the one mentioned in the approved domains list would not be able to join their team. This feature is very helpful in making sure that nobody from outside an organization can access a team’s resources unless they are invited by a team member or team admin.

This can be simply done by following these steps:

Go to the Admin panel( https://admin.flock.com)
Click on Team Permissions in the sidebar
Click on the Team Sign up Permissions section

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You can toggle the Approved Domains feature.
Enter all the domains(separated by commas) you wish to be approved for your team.
Now select the option of Block all other domains to make sure that only invited members or members having approved domains are part of the team.

5) Custom Fields and User groups

As a team creator or team admin, you can create multiple custom fields for creating richer, unique profiles of your team members. These fields can be further used to create smart channels as well leading to better overall organization and communication in the team. You can refer these documents to know more about these features:

6) Manage File Sharing permissions

File-sharing can be a crucial feature in a team as it might be required that only certain members be able to share files on Flock due to their roles or organisational needs. By default, the configuration is set as Everyone can share the file but for Pro users, these can be changed to:

No one can share
Allow specific users to share files.

This settings can be changed by following these steps:

Go to the Admin panel( https://admin.flock.com)
Click on Team Permissions in the sidebar
Scroll down and click on File sharing permission

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Select any of the three options as per your requirement.
Click on Save.

7) Manage who can create channels

By default, all team members (but not guests) can create public and private channels. You can adjust this permission so only specific team members can create channels.

Go to the Admin panel( https://admin.flock.com)
Click on Team Permissions in the sidebar.
Click on the Channel Management section to expand it.

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Select an option from the Who can create Public Channels? option.

To allow specific users, select Allow specific users and team admins.
To restrict all team members, select Only Team admins

Select an option from the Who can create Private Channels? option.

To allow only certain users, select Allow specific users and team admins.
To restrict all team members, select Only Team admins.

Scroll down the page and click on Save.

8) Active Directory sync with Microsoft Azure

Microsoft Azure is a cloud computing service created by Microsoft for building, testing, deploying, and managing applications and services through Microsoft-managed data centers. For accessing this service on Flock, these two prerequisites are required:

You would need to be a part of the Enterprise plan on Flock to have access to this functionality.
You would need to have a subscription with Microsoft Azure AD.

If these prerequisites are met then these steps can be followed to access your Auth and provisioning page and API token for configuration:

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Go to the Admin panel( https://admin.flock.com)
Click on the Auth & Provisioning tab.
Select the Provisioning tab.
Copy the token.
You can then follow the steps as mentioned in the link given here to set up Flock at Microsoft Azure's end: https://docs.microsoft.com/en-us/azure/active-directory/saas-apps/flock-tutorial

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